Privacy Notice

Acuity Forensics Limited provides expert witness services, specifically in the areas of Imagery Analysis and Collision Investigation. This Privacy Notice provides information about the personal information we process, in compliance with the General Data Protection Regulation (GDPR).

Our ICO registration number is ZA456557

Our Data Protection Officer is Matt Cass.

Please contact Matt at enquiries@acuityforensics.co.uk FAO Matt Cass, with any questions or requests about the personal information we process.

Your rights

We are committed to protecting your rights to privacy. They include:

• Right to be informed about what we do with your personal data;

  
  

• Right to have a copy of all the personal information we process about you;

  
  

• Right to rectification of any inaccurate data we process, and to add to the information we hold about you if it is incomplete;

  
  

• Right to be forgotten and your personal data destroyed;

  
  

• Right to restrict the processing of your personal data;

  
  

• Right to object to the processing we carry out based on our legitimate interest;

  
  

  If you would like to exercise any of these rights, please contact our Data Protection Officer. If you believe that the we have not complied with your data protection rights, you can complain to the Information Commissioner.

  The personal data we process, why we process it, where it comes from and the legal basis for doing so.

  We process the personal information of individuals provided to us in pursuit of the activity that we have been engaged to perform. This may be in relation to legal investigations, or any other matter if professionally instructed to do so.

  The personal data may include:

• Names, contact details and dates of birth;

  
  

• Health information;

  
  

• Information about race, ethnic origin and sex;

  
  

  The personal data is generally provided by the person instructing us. We become a data processor when data is provided by a third party such as a solicitor; or a data controller when we receive the data directly.

  We process the data because it is in our legitimate interests to do so in order to fulfil the request on which we have been instructed.

  In relation to any special category personal data, such as health records or information concerning, race, ethnic origin, or sex, we rely on the legal claims basis for processing this data, in addition to our legitimate interest.

  If we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data in compliance with the GDPR.

  Retention Periods

  
  

  When acting as a data processor, all personal data is retained, returned or destroyed, according to the instructions of our customers. When we act as a data controller, data is retained for up to six years following the completion of the task for which it was obtained unless there is a legitimate reason for a longer retention period.

  Whom do we share personal data with?

  We share personal data internally, strictly on a need to know basis.

  We do not share personal data with anyone external to the organisation, other than with:

• Those who have instructed us.

• Third parties as specifically instructed by those originally instructing us.

• Third parties engaged by us. Only if the data is necessary for the third party to carry out their role.

• HMRC and the VAT Commissioner as they require.

• With others pursuant to a court order or other obligations in relation to the commercial activities that we undertake as a business.

• We do not share any data with persons or organisations outside the GDPR area, other than in connection with a professional instruction from outside the GDPR area.

Information Commissioner' s Office

If you have any concerns about the way your personal information has been processed, please contact Matt Cass as above. Alternatively, you may contact the Information Commissioner' s Office on 0303 123 1113.

How we use cookies

Acuity Forensics does not knowingly make use of Internet Cookies.

Document Revision

This Privacy Notice has been created for website use; it is based on a controlled document held at Acuity Forensics Ltd and available for inspection if required. The current Revison status is 1.0